Privacy and User Consent

The agilebusiness.org Privacy Policy sets out to explain how any personal information you supply will be processed and used. agilebusiness.org undertakes to make use of your personal information only in the ways described in this policy. The policy is applicable only to the Agile Business Consortium web pages located on the www.agilebusiness.org website and includes any forums, events, member sign-up and information requests operated by agilebusiness.org.

The Agile Business Consortium is the organiser of the Agile Business Conference. 

The Agile Business Consortium web server will recognise all the domain names and IP addresses of visitors to the site. This information will be used to study the collective visits to the site but not individual visitors.

Occasionally agilebusiness.org will send a ‘cookie’ to your computer. A cookie is a small piece of data that is sent to your browser from a web server and stored on your computer’s hard drive. A cookie cannot read data off your hard disk or read cookie files created by other sites. Cookies do not damage your system. We use cookies to identify which areas of agilebusiness.org. site you have visited or customized, so the next time you visit, those pages may be readily accessible. Data from cookies placed by agilebusiness.org will not be used to keep track of visitors.

You can choose whether to accept cookies by changing the settings of your browser. You can reset your browser to refuse all cookies, or allow your browser to show you when a cookie is being sent. If you choose not to accept these cookies, your experience at the Agile Business Consortium site and other web sites may be diminished and some features may not work as intended.

Information We May Request

On parts of the website, we request your First and Last Name, email address or postal address. At such times the reasons for the request will be made clear to you before you are asked to submit the information. At all times a ‘No-Spam’ policy will be in place meaning that your email address will not be made available to any third-party without your consent.

Financial transactions relating to Agile Business Consortium are handled by our payment services providers. We will share transaction data with our payment services providers only to the extent necessary for the purposes of [processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds]. 

The information you submit when you register on agilebusiness.org is primarily for verification and statistical purposes. Your email address will be used to send you verification emails and to inform you about new information about  Agile, events and the website. Your postal address might be used to send hardcopy information, but only if you request it (e.g. when you register for an event).

If you enter a Agile Business Consortium competition at any time, we may ask for your name, address and email address so we can administer the competition and notify winners.

Our Legal Obligations to Disclose Information

If required to by law or in the good-faith belief that such action is necessary, agilebusiness.org will disclose personal information to:

1. Comply with a legal process served on agilebusiness.org or to conform to the edicts of the law;

2. Protect and defend the rights or property of agilebusiness.org or visitors to agilebusiness.org

3. Identify persons who may be violating the law, the legal notice or the rights of third parties,

4. Cooperate with the investigations of alleged unlawful activities.

agilebusiness.org uses reasonable precautions to keep the information disclosed to us secure. We are not responsible for any breach of security or for any actions of any third parties which receive the information. agilebusiness.org links to a number of other sites of third parties. We are not responsible for their privacy policies or how they treat information about their users.

agilebusiness.org does not share any of the individual personal information you provide with the sites to which agilebuisness.org links, although agilebusiness.org may share collective data with such websites, for example, number of visitors to the site.

Please check with those sites to determine their privacy policy.

Please be aware that whenever you voluntarily disclose personal information online, for example through email, discussion lists or elsewhere, that information can be collected and used by others. If you provide personal information online that is accessible to the public, you may receive unsolicited messages from other parties in return.

You alone are ultimately responsible for maintaining the secrecy of your personal information. Please be careful and responsible whenever you are online.

Retaining and Deleting Personal Data

This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

The period of retention of personal data will be determined based on specific criteria.

Such as:-
Financial - 7 Years
Certification - 2 Years

Notwithstanding the other provisions of this Section,  we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Agile Business Consortium are currently using Hotjar to test our website to make it better. Hotjar shows us the behaviour of  our website users e.g. which pages people look at. The data collected  by Hotjar does not include personal information and is only used to understand user behaviour, and to improve our site.

Amendments

We may update this policy from time to time by publishing a new version on our website.

You should check this page occasionally to ensure you are happy with any changes to this policy.

We will notify you of significant changes to this policy [by email or through the private messaging system on our website].

Your Rights

In this Section,  we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:

(a)    the right to access;

(b)    the right to rectification;

(c)    the right to erasure;

(d)    the right to restrict processing;

(e)    the right to object to processing;

(f)    the right to data portability;

(g)    the right to complain to a supervisory authority; and

(h)    the right to withdraw consent.

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You can request access to your personal data by emailing [email protected] 

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: [the personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed; you can withdraw consent to consent-based processing; you can object to the processing under certain rules of applicable data protection law; if the processing is for direct marketing purposes; and the personal data has been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: [for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims].

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

To the extent that the legal basis for our processing of your personal data is:

(a)    consent; or

(b)    that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

You may exercise any of your rights in relation to your personal data by written notice to us, in addition to the other methods specified in this Section.

If you have any queries with regard to this Privacy Policy, please contact the Data Controller, Karen Mcallen by email: [email protected] or telephone +44 (0) 1233 611162